Why is AI-powered task managers the new trend?
They interact with the user
Common task management apps are something similar to an online electronic notebook or day planner. Many of them have proven to be effective facilitators that help improve workflows within an organization. But they all have one major disadvantage: they are not at all self-sufficient. And while a few years ago there was no such criterion as “application independence”, today it is becoming more and more important: technologies are developing, and tools for organizing work processes should develop along with them.
An AI-based task manager is a breath of fresh air in the IT industry. Voiset has implemented several important features that would not have been possible a few years ago. And today, they make the task manager a personal assistant, not lacking some autonomy.
They have all the usual features familiar to task managers
Chances are, you can easily name a few task managers that you've used as tools to manage your work tasks. Each of them has its own pros, but more or less all of them are similar to each other. Voiset has all the things you're used to in regular task managers - workspaces, calendar, ability to select an executor for each task, etc. So, by switching to Voiset, you won't lose anything, but you'll be taking a step into the future - you'll be able to get help from AI.
We have a lot to learn from them
You're about to say, “no, it's not true, the AI isn't smarter than me.” Of course it is. But have there been times in your life when you put off until the last minute filling out your tax return (link to article), and then, sitting over it in the night, wished you had taken the time to do it sooner? Or have there been days when you planned so much that by the end of the day your hands were shaking from overstretching?
Humans have emotions and desires that are not always so positive for themselves. AI has only logic. And its perspective on your life and the work of your team can be invaluable. AI is truthful, consistent, and concise. It won't put eight medium-priority tasks on one day and only two on another. It will distribute tasks evenly, including balancing the workload of your team members.
The best AI-powered Voiset tools to help you optimize your workflows
Smart notes
How are you used to creating tasks? If you've been using task managers for a long time, you know that you have to perform several typical - and often tedious - actions each time to set a task. But AI has made this process much easier.
To create a note, all you have to do now is dictate it to AI. It will understand everything you've told it. Moreover, it will translate your speech into text and save it inside a special note. And it doesn't matter what language you speak: Voiset AI understands 33 languages!
Autoplanning feature
So you have a note created by voice, what's next? Next, AI will ask you: would you like to make this note into a task? Let's assume that you would like to, but you don't know on which day to set it. Then you can again entrust the AI with choosing the right time: it will analyze your schedule and find the right day and time, taking into account the parameters of task importance and schedule load.
Important! You can use the auto-scheduling feature for any task you want to put on your schedule (not just those added by voice via notes!).
Smart calendar
It would seem that few people would be surprised by a calendar, but the AI has a surprise for you! A common situation: you (or a member of your team) are working on several tasks. For each of them, a different workspace has been created. So usually, when you open your weekly or monthly calendar, it's still difficult to navigate your to-do list. Tasks overlap, workloads are unclear, and you have to navigate through the days of the week to figure out which day is the best day to set up a meeting with a potential client.
But the Smart Calendar in Voiset will show you a logical workload pattern for each day. Tasks do not overlap with each other. What's more, you can load tasks for any of your work areas with a single click. And for you to see at a glance which days are busy and which days are free, the color indication function is implemented. So you can see at a glance that, for example, you have a free evening on the 20th and you can schedule a meeting for it!
In-depth analysis
It's the statistical information that gives us the basis to draw conclusions about productivity and make adjustments to the team. With Voiset, you have access to all the most important statistics and they are collected automatically. Voiset will create a variety of charts and graphs to make statistics easier to understand.
Instant correction
Unpredictable events happen often, and they are one of the reasons why schedules are not kept by employees. With Voiset, this will no longer be a problem: AI will help you easily find a time in your schedule to reschedule any task. There's drag-and-drop functionality inside the calendar, and if you don't want to worry about when to reschedule an overdue task, the AI will find the right time for it in your schedule (but we talked about that a bit above).
What will the company gain by switching to intelligent project management software?
Increasing employee productivity
The AI records the number of tasks that each employee has planned for the day. It makes sure that the employee does not overload himself or herself, but works systematically, completing one task after another. Understanding that everyone's workload is roughly the same frees the team from “helping”, which leads to one employee “getting ahead” at the expense of another's sacrifice.
Increasing employee motivation
Being able to plan their free time and ensuring that they have it is an important factor for many people. Voiset gives each member of your team the opportunity to set not only professional but also personal goals and to come to the realization that both sides of life are important. By the way, success in a hobby increases a person's energy in the professional sphere, they feel more satisfied and, as a consequence, more motivated.
Less chaos in workflows
With Voiset, you can fine-tune all the key internal processes and avoid the situation when a project manager has forgotten about a new task. AI will help in many such cases, reducing the human factor.
Try implementing Voiset into your workflow. Using AI to orchestrate processes within an organization is the next step to business process management. AI-based task managers are reclaiming their territory from the old-timers of the market. Check out exactly what AI can bring to your business - try Voiset!
