Bring order to digital chaos with task management
1. Make a habit of writing down each of the tasks that arise
The more information you keep in your head, the less efficient you will be at completing important tasks. Information overload doesn't help you complete tasks faster but contributes to procrastination. However, if you start writing down all the tasks that come up, you'll notice how much more creative you've become and that you've stopped forgetting about everyday tasks.
Voiset has a special feature: you can dictate a note with your voice. Voiset will offer to turn it into a task and add it to your calendar. If you are having trouble deciding which date is the best date to do it, Voiset will analyze your schedule and choose the best day.
2. Prioritize
This will keep you from the typical situation where a momentary distraction comes in and you unnoticeably become preoccupied with it instead of an important task. For example, usually preparing for a session for students is a priority. Still, a spontaneous meeting with a fraternity friend is not, even if you would like to go to it.
3. Take away the distractions
Effective task management is impossible without creating a space in which you can focus. For example, if you work from home, it is better to do it in a separate room behind a closed door so that you are not distracted by family members doing their things.
What to look for when choosing a task manager?
1. Calendar convenience
For example, Voiset has both monthly and weekly calendar views. In addition, you can view tasks by individual work areas or by all of them together. No layering of one task on top of another - Voiset will distribute them based on the due time.
2. Ability to make quick voice notes
It is not always possible to stop and take a few minutes to create a text note. Often a new task “arrives” spontaneously, and you need to write it down as quickly as possible so you don't forget. That's why Voiset becomes an indispensable assistant: you can create a note with your voice. Voiset will then offer to turn it into a task and add it to your schedule.
3. Auto scheduling feature
Making constant decisions about when it's best to complete a task can lead to you simply abandoning your task manager. Voiset is designed with AI that will take over as your schedule planner. When a new task comes up that you don't know what day and time is best to put on your schedule, Voiset will analyze your workload and find the right time. It takes into account many criteria, including the priority of the task and your workload. It will find the optimal run time for each task.
4. Ability to control the fulfillment of work tasks within the time manager
It should be possible to easily create a workspace and assign responsibility for a task. It should also be possible to call via Zoom or Google Meet directly from the task. It is important to get access to analytics, and it should be deep. And it's also important to be able to connect a client to a job just by a single link. And all this is realized in Voiset!
Tips for balancing your personal and professional life with task management
Make a list of all the most important tasks for the day
This list should include daily routine, hobbies (link to any article on hobbies), work tasks, etc. Anything that is important to you. Pay special attention to those tasks that you prioritize but don't always make time for. Or take it away in favor of other tasks. For example, if going to the gym is a high-priority task for you, but you often cancel it due to overwork or bar meetings with friends, you can draw important conclusions.
If you determine that a spontaneous meeting with friends is a lower priority for you than working out, it will be easier to resist temptation next time.
Learn to distribute the workload evenly
Any distortions in life lead to imbalance. If you relax and remember to turn in an important project just before a deadline, you create imbalance. If you start working with infrequent sleep breaks, you won't get the best results. And when you hand over this project, you will feel that you have gone to a huge disadvantage in the amount of motivation and energy.
Properly balancing your schedule is an art. Not everyone can master it, but the AI in Voiset does a great job with it.
Use a digital tool that helps streamline both your work and personal life
In Voiset, you can create your tasks that only you can access. You can also build workflows and collect analytics in Voiset. This is very convenient: you don't need a dozen applications when you have Voiset!
Integrate habits and task lists for optimal productivity
Performing any given task requires some effort. This is where a task differs from a habit. The latter is performed as if by itself, on automatism. Therefore, forming positive habits is a great way to increase your productivity.
How do you form habits with a task list?
1. Write out all the habits you want to form for yourself. They can be anything from getting up at 6 am to going for an evening jog or turning off your phone in the evenings (it's called a digital detox);
2. Add these habits to your schedule. In Voiset, you can dictate them with your voice, which is very convenient. Next, put each of these activities on your Voiset calendar. You probably know exactly what time you want to do each habit, but if you have a hard time deciding, use the auto-schedule feature;
3. Track your progress. At some point, you'll notice that you're completing tasks without reminders, somehow spontaneously, even automatically. When you track it for the first time, you can praise yourself: you are on your way to forming a habit;
4. Solidify habits. Don't immediately remove tasks from your calendar once they have become habits. The habit must be tested by life-changing factors. For example, you've been jogging in the evenings for a month and have gotten used to it, and then suddenly you get sick. You had to forget about jogging for a week. Would it be easy for you to get back into your routine after you recover? If not, save the tasks on your calendar and work through the reminders again. The good news is that it will be easier the second time around!
With Voiset, you can increase your productivity and better organize your life. AI will support you in difficult moments and help you not to overload yourself with tasks. You'll be able to stay on track to achieve your goals, but the path to them starts with Voiset. Try it out and experience the possibilities of your digital assistant!
