Creating a family schedule in Google Calendar: steps
Step 1: Create a calendar
1. Open Google Calendar;
2. Go to “More Calendars” and select “Create a new calendar”;
3. Give your calendar a name. For example, name it “The Smiths”, “Family”, etc.
Important! It is better to create a separate calendar for family interaction, another for personal matters, and a third for work.
Yes! - Your personal and work plans will, of course, influence your family schedule.
But! - Separating your life areas into different calendars will avoid confusion and help you switch between your responsibilities more easily.
Step 2: Add family members to your calendar
1. Go to Settings, then to Calendar Access;
2. Enter the email address of each person you want to add to the family calendar;
3. Select the access level of family members: you can either allow them to edit the schedule or prohibit it.
Important! Think carefully when choosing access levels.
Yes! - the ability to edit creates interaction. This is important if you want to make decisions together with family members.
No! - it is not always a good idea to allow children to edit the family schedule. In some cases, having a strict schedule allows you to develop an optimal schedule for your child and teach them responsibility.
Step 3: Create tasks for the whole family, plan events
1. To add a family task or event, click Create;
2. Make the task visible to all family members by adding it to the family calendar;
Important: Family tasks are not only responsibilities, they are also fun events that you can plan together. For example, you can prepare for someone's birthday by making a list of tasks together.
Yes! - discussing the schedule together. This will bring everyone in the family closer together and accommodate everyone's interests. You can put calendar discussion on your family schedule!
Step 4: Assign tasks to specific family members
1. You can add specific participants to each of the events;
2. Specify the persons responsible for the task by clicking “Add guests”.
Yes! Color-coded. It lets you know in a fraction of a second whose turn it is to take out the trash or pick up your child from kindergarten.
Step 5: Automate your routine and get task reminders
1. Allow notifications on your phone before important events;
2. Receive voice notifications by synchronizing with Google Assistant.
Important: To receive voice notifications from the Google app for Android, connect your wired headphones to your phone. If you have a newer version of the Google app, you will receive a notification to customize this feature.
Step 6: Make the most of Google Calendar
1. Use Google Tasks to set tasks. To do this, open it, create a new list, name it and add new tasks to it;
2. Try Google Keep to create notes (you can share with Google Tasks through, for example, the Make platform);
3. Synchronize your phone with Google Calendar. This way, when you make changes to Google Calendar on your phone, you will automatically change your schedule on your computer and vice versa.
The top 5 reasons to keep a family Google Calendar:
1. Easy to create and access
Even a first-grader can understand Google Calendar. The color indication will allow everyone to instantly understand what task they need to do;
2. Fewer arguments over responsibilities
Thoughts like “I alone/alone do everything”, “I'm the only one who needs to do it”, and “How much can you ask me to do!” - reduce the number of resources a person has. The more accurately each family member knows their responsibilities, the easier it is for them to fulfill them.
3. Each family member feels like a full part of the family
This is especially important in large families. With a family schedule, each child will know when it's his or her turn to dust, load the dishwasher, or take out the trash. And will realize that if he or she doesn't do his or her chores, he or she will be letting the other family members down.
4. Schedules bring you closer together
By setting aside a specific time, such as Sunday, when the whole family gathers and discusses plans for the next week, you will achieve greater cohesion.
5. Better organization
With time pressures, schedules can help you organize your life so that your home is cleaner and you are happier.
In another article, we talked in detail about Google Calendar extensions that can help you make your time management even more efficient. We took a look at the most useful and popular add-ons, such as Zoom, Asana, Trello Calendar Power-Up, and many others. These tools make scheduling, task organization, and collaboration easier by integrating with your calendar and adding new features.
Google Calendar is an affordable and easy way to organize communication between all family members. Everyone will see exactly what is expected of them and what is not their responsibility. It only takes a couple minutes to schedule a task or event. Keeping a family Google Calendar is easy, fast and definitely a useful innovation for any family.
Install Google Calendar and create your first family task today!
Voiset integration with Google Calendar: Convenience and new features
Voiset's integration with Google Calendar combines the capabilities of two powerful tools to create the ideal environment for managing tasks, schedules and appointments. With this integration, you can use the full potential of Voiset to optimize your work without giving up the familiar Google Calendar experience.
The main features of Voiset's integration with Google Calendar:
1. Two-way data updates
Any changes made in Google Calendar or Voiset are synchronized in real time. This ensures that your schedule is always up to date, no matter which tool you're working in.
2. Easy visualization of all tasks
Voiset allows you to see tasks from Google Calendar together with your projects in one system. The handy smart calendar visualizes your workload, allows you to drag-and-drop tasks and plan your day more efficiently.
3. Auto Scheduling
Voiset uses AI to automatically time tasks from Google Calendar based on your priorities and free time. This saves time and eliminates scheduling errors.
4. Notifications and reminders
Voiset integrates task and event reminders from Google Calendar so you don't miss important moments. Convenient push notifications help you always stay on time.
5. Create and manage appointments
Voiset lets you create meetings directly through Google Calendar with Zoom and Google Meet integration. You can invite participants, send email invitations and manage the entire scheduling process right from Voiset.
